How to plan and implement a Microsoft intranet

Implement Microsoft Intranet

Planning and implementing a Microsoft intranet can be a daunting task, but it doesn’t have to be. By following these steps, you can create an intranet that will meet the needs of your organization and help you to achieve your business goals.

1. Understand your needs

The first step is to understand your needs and the needs of your employees. What do you want your intranet to do? What features are important to you and your employees? Once you have a good understanding of your needs, you can start to develop a plan.

2. Choose a platform

Microsoft offers a variety of platforms for creating intranets, including SharePoint, Teams, and Viva Connections. Choose the platform that best meets the needs of your organization. Consider factors such as the size of your organization, your budget, and the features that are important to you.

3. Plan your intranet

Once you’ve chosen a platform, it’s time to start planning your intranet. This includes deciding what content and features you want to include, as well as how you want to organize your intranet.

Here are some things to consider when planning your intranet:

  • Homepage: The homepage is the first thing that users will see, so it’s important to make a good first impression. The homepage should include important links to company news, events, and resources.
  • Navigation: The navigation should be easy to use and understand. Users should be able to find the information they need quickly and easily.
  • Content: The content on your intranet should be relevant and up-to-date. It should also be easy to read and understand.
  • Features: Consider what features are important to you and your employees. Some common features include news articles, event calendars, discussion forums, and document libraries.

4. Implement your intranet

Once you have a plan, it’s time to start implementing your intranet. This process will vary depending on the platform you’re using, but there are some general steps that you can follow:

  1. Create your intranet site.
  2. Add content and features to your intranet site.
  3. Set up permissions and security.
  4. Test your intranet site.
  5. Launch your intranet site and promote it to employees.

5. Support your intranet

Once your intranet is live, it’s important to provide support to employees. This includes creating training materials and providing support on how to use the intranet. You should also monitor your intranet and make improvements as needed.


Planning and implementing a Microsoft intranet can be a lot of work, but it’s worth it in the end. A well-designed intranet can help to improve communication and collaboration, increase productivity, reduce costs, and improve employee engagement.

Here are some additional tips for planning and implementing a successful Microsoft intranet:

  • Get buy-in from stakeholders. It’s important to get buy-in from key stakeholders, such as senior management and department heads, before you start planning your intranet. This will help to ensure that your intranet is aligned with the organization’s goals and objectives.
  • Involve employees in the planning process. Get feedback from employees on what they want to see in the intranet. This will help to ensure that your intranet is meeting the needs of your users.
  • Make it easy to use. Your intranet should be easy to navigate and use for all employees, regardless of their technical expertise.
  • Keep it up-to-date. Your intranet should be updated regularly with new content and features. This will help to keep employees engaged and coming back for more.
  • Promote your intranet. Once your intranet is ready, you need to promote it to employees and provide them with support on how to use it.

By following these tips, you can create a Microsoft intranet that will be a valuable asset to your organization.

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