SharePoint is a powerful platform that can be used for a variety of purposes, including document management, collaboration, and intranet development. However, to get the most out of SharePoint, it is important to use it effectively.
Here are some SharePoint best practices from the experts:
Plan your SharePoint site before you create it. What kind of content will you be storing on the site? Who will be using the site? What features will you need? Once you have a good understanding of your needs, you can start to plan your SharePoint site.
Use a consistent structure for your SharePoint site. This will make it easier for users to find the information they need. A good structure to start with is to create a separate library or folder for each type of content.
Use descriptive names for your SharePoint sites, libraries, and folders. This will also help users to find the information they need. Avoid using generic names such as “Documents” or “New Folder”.
Use metadata to organize your SharePoint content. Metadata is data about data. It can be used to tag your SharePoint content with keywords and other information. This will help you to find your content more easily and to manage it more effectively.
Use SharePoint permissions to control who can access and manage your SharePoint content. You can assign permissions to individual users, groups, or roles. This will help to protect your content and to ensure that only the right people have access to it.
Back up your SharePoint content regularly. SharePoint does have built-in backup and recovery features, but it is always a good idea to have your own backup plan in place. This will help you to recover your content in the event of a data loss.
Here are some additional SharePoint best practices from the experts:
Use SharePoint workflows to automate tasks and processes. SharePoint workflows can be used to automate a variety of tasks, such as approving documents, routing tasks, and sending notifications.
Use SharePoint branding to customize the look and feel of your SharePoint site. SharePoint branding can be used to add your company’s logo, colors, and fonts to your SharePoint site. This will help to make your SharePoint site more professional and consistent with your company’s brand.
Use SharePoint search to find the information you need quickly and easily. SharePoint search is a powerful tool that can be used to search for content across all of your SharePoint sites and libraries. You can use SharePoint search to find content by keyword, date, author, and other criteria.
Use SharePoint training to teach your users how to use SharePoint effectively. SharePoint training can help your users to learn how to use the features and functionality of SharePoint. This will help them to be more productive and efficient in their work.
By following these SharePoint best practices, you can learn from the experts and use SharePoint effectively to meet your business needs.