Here are some tips on how to create a more user-friendly Microsoft intranet:
Use a responsive design. Your intranet should look good and function well on all devices, including desktop computers, laptops, tablets, and smartphones. This will ensure that all of your employees can access the intranet, regardless of what device they are using.
Use simple navigation. Your intranet’s navigation should be easy to understand and use. Employees should be able to quickly find the information and tools they need without having to search through a lot of menus.
Use clear and concise language. The language used on your intranet should be clear, concise, and easy to understand. Avoid using jargon and technical terms that your employees may not be familiar with.
Use consistent branding. Your intranet should use your organization’s branding, such as your logo, colors, and fonts. This will help to create a unified and professional experience for your employees.
Use high-quality images and videos. High-quality images and videos can make your intranet more visually appealing and engaging. They can also be used to communicate complex information in a clear and concise way.
Use social media features. Social media features, such as likes, comments, and mentions, can encourage employees to interact with each other and to share content. This can help to create a more engaged and collaborative workplace.
Use gamification. Gamification is the use of game-design elements in non-game contexts. Gamification features, such as badges, leaderboards, and points, can motivate employees to use the intranet and to collaborate with each other.
Get feedback from your users. Once your intranet is up and running, be sure to get feedback from your users. This feedback will help you to identify areas where the intranet can be improved.
Here are some additional tips:
Use search functionality. Search functionality is essential for any intranet. It allows employees to quickly find the information they need without having to browse through all of the content on the intranet.
Use personalization features. Personalization features allow employees to customize the intranet to their individual needs and preferences. For example, employees should be able to choose which news and announcements they see, which calendars they subscribe to, and which lists and libraries they follow.
Use notifications. Notifications can be used to keep employees informed of new content and updates on the intranet. Employees should be able to choose which notifications they receive and how they receive them.
Provide training. Provide training to your employees on how to use the intranet. This will help them to get the most out of the intranet and to be more productive.
By following these tips, you can create a user-friendly Microsoft intranet that will help your employees to be more productive and engaged.