SharePoint security and governance are essential for keeping your intranet secure and compliant. SharePoint provides a number of features and tools that can be used to secure your intranet, such as:
Permission levels: Permission levels control who has access to your SharePoint content. You can set different permission levels for different sites, libraries, and files.
Auditing: Auditing allows you to track who has accessed your SharePoint content and what they have done. This can help you to identify and investigate any suspicious activity.
Data loss prevention (DLP): DLP helps to prevent sensitive data from being leaked or lost. You can create DLP policies to identify and protect sensitive data, such as credit card numbers and social security numbers.
In addition to SharePoint’s built-in security features, you should also implement a SharePoint governance plan. A SharePoint governance plan is a set of policies and procedures that define how SharePoint is used in your organization. The plan should address issues such as:
- User access and permissions: Who has access to SharePoint and what permissions do they have?
- Content management: How is content created, managed, and archived?
- Security: How is SharePoint content protected from unauthorized access?
- Compliance: How does SharePoint meet your organization’s compliance requirements?
By implementing a SharePoint governance plan, you can help to ensure that SharePoint is used in a secure and compliant manner.
Here are some tips for improving SharePoint security and governance:
Use strong passwords and multi-factor authentication (MFA). Strong passwords and MFA will help to protect your SharePoint account from unauthorized access.
Keep your SharePoint software up to date. Microsoft regularly releases security updates for SharePoint. It is important to install these updates as soon as they are available.
Educate your users about SharePoint security best practices. Your users should know how to create strong passwords, keep their software up to date, and identify phishing emails.
Monitor your SharePoint environment for suspicious activity. You can use SharePoint’s auditing features to monitor who has accessed your SharePoint content and what they have done.
Have a plan for responding to security incidents. In the event of a security incident, you should have a plan in place for responding to the incident and recovering your data.
By following these tips, you can improve SharePoint security and governance and keep your intranet secure and compliant.